Vacancy Announcement
Published date: 17 January 2022
Rural Women Upliftment Association (RWUA) was established on 22 Kartik, 2050 B.S. at Sarlahi District of Province 2, Nepal. It is a non-governmental and non-profit social organization and is a well-established and prominent organization which works as a change agent in the area of women empowerment and community development in Sarlahi district. The long-term experiences in the area of community development and women Upliftment has made the organization easy to organize community for positive changes for their own since last 28 years. This is women headed organization and the majority of executive members are women. It works with a mission to improve the lives of people through economic, social, cultural and physical transformation. It has been implementing several projects in Sarlahi District in the partnership.
RWUA invites the applications from interested qualified and eligible candidates (Nepali citizen only) that are reliable, accountable, and have the ability to deliver results with the highest level of integrity for the following positions under Pahuch Project in Sarlahi district.
Position: Project Coordinator
Required Number of Position: 1
Position Summary:
The Project Coordinator (PC) is a prime representative of Pahuch Program in Rural Women Upliftment Association and is responsible for managing overall Pahuch programming that includes social protection policies and programmes are child sensitive and result in improved development outcomes for children. To achieve this the project engages with all levels of government while emphasis is placed at municipal level as this is where social protection activities are anchored and opportunities to influence are multiple. The experiences and learning from past years suggest that the best way to achieve the above is by working around three areas. They are strengthened social protection system to ensure that all eligible people, especially children and the most marginalized, secure their entitlements in the project area. The Child Grant (CG) Plus initiative is effectively implemented by local governments. The policy environment for inclusive and child sensitive social protection is strengthened. And also able to prepare and compiled reports (monthly, quarterly, semi-annual and annual report) and documents best practices. S/he is also responsible for monitoring, capacity building and reporting in the assigned sector.
The PC is an also responsible on Community Mobilization and Administration of Pahuch Program under direct supervision of ED/Chairperson. He will be accountable for extending the coordination with stakeholders, govt. line agencies and I/NGOs to create favorable environment to achieve the vision, mission and goal of the organization.
The PC bears lead responsibility and accountability of effective community mobilization, organizational development and institutionalization of synergy amongst core and non-core programs and its periodic reporting and documentation.
The PC is 100% accountable and responsible for program management, coordination, linkage and reporting. S/he will manage his/her 70% time for coordination, linkage and reporting at program level and another 30% time will be used for field based implementation, support visits, etc.
Key Responsibility:
▪ Guide/support the subordinates for annual program design, planning and budgeting.
▪ Guide/support the staffs for quality program implementation collaborating and coordinating with stakeholders, Govt. line agencies and I/NGOs.
▪ Assist the team to ensure effective community mobilization and to maintain better synergy on PAHUCH program.
▪ Encourage and assist to subordinates in exploring and identifying the best practices as well as new approaches of program delivery that can contribute for program scaling up and extension.
▪ Ensure the quality of program implementation by organizing support visits and joint monitoring on a regular basis.
▪ Assist the staff members to prepare the work plan of program to be implemented for timely accomplishment and to achieve the desired targets.
▪ Ensure the mobilization of available resources to the extent of benefiting sponsored and other children of impact area and the community as a whole.
▪ Conduct regular staff meeting to resolve the programmatic and administrative issues.
▪ Willing to work with marginalized and deprived community.
Required Education & Experience:
▪ Bachelor’s degree in social science or any other discipline with overall leadership and management skills. Master’s degree will highly preferred in relevant field
▪ At least 3 years of professional experience in a related organization and experience in program work, program reporting, staff management.
▪ Strong written and spoken English and Nepali language skills.
▪ Computing skills with experience in Microsoft Office, PowerPoint, spread sheets and databases fluently.
▪ Good interpersonal and communication skills and experience in liaising with a range of partners, stakeholders and vendors
▪ Analyze and troubleshoot program challenges and can able to work in pressure.
▪ Enthusiasm and ability to work as part of a team, while being able to work independently
▪ Demonstrated ability to prioritize tasks and work well under pressure
▪ Willingness to assume a range of unanticipated tasks and work flexible hours, including some weekends if required
▪ If required willingness to travel
▪ Having valid driving license along with personal bike.
▪ Able to coordinate with local and district level government structures for effective implementation of planned activities.
▪ Can adjust in team and play the role of supportive.
Position: Field Officer
Required Number of Position: 4
Position Summary:
With close collaboration and consultation with Project coordinator, s/he will be responsible for providing technical assistance to PAHUCH Program related activities (identifying/forming/reforming farmers’ groups, conducting technical training to the local groups and also able to prepare reports (monthly, quarterly, semi-annual and annual report) and documents best practices. They are strengthened social protection system to ensure that all eligible people, especially children and the most marginalized, secure their entitlements in the project area. The Child Grant (CG) Plus initiative is effectively implemented by local governments. The policy environment for inclusive and child sensitive social protection is strengthened. And also able to prepare reports (monthly, quarterly, semi-annual and annual report) and documents best practices. S/he is also responsible for monitoring, capacity building and reporting in the assigned sector.
Required Education & Experience:
• Bachelor’s degree in Education, Sociology or any other discipline with a minimum of 2 years of work experience in the Education related project worked in NGO/INGO and Master’s degree in education will be advantage.
• Having knowledge about “Sponsorship Program” Process and approaches.
• Able to organize and facilitate training/orientation of regarding educational related object in the field.
• Able to develop annual plan, execute, monitor and evaluate.
• Having minimum 2-3 years’ experience in community mobilization.
• Can speak and write English and Nepali and able to prepare report in both languages.
• Aware and familiar with local language.
• Computer knowledge (word, excel, power point,) and strong in email internet.
• Willing to spend 70% time in field work and having willing to work with children.
• Having valid driving license along with personal bike.
• Able to coordinate with local level and district level government structures like School, Ward, WCRC, health facility, for effective technical support, coordination and program Implementation.
• Well respectful and committed to be a part of Child safeguarding and zero tolerances on fraud, bribery and corruption.
• Can adjust in team and play the role of supportive.
Position: Finance & Admin. Officer
Required Number of Position: 1
Position summary:
This is a key position for the operational functions of Pahuch Project in RWUA Office, Haripur. The purpose of this position is to ensure that financial and administrative functions run smoothly through operation and staffs are provided necessary input and advices. This includes budget planning and revision, cash planning and mobilization, and routine accounting, monitoring and reporting. This also includes ensuring that internal control functions are in place, PahuchProject’s grant is regularly monitored and reported and audit functions are facilitated and implemented properly. This will require working closely with Project Staff, SCI and other stakeholder staff; and managing and supervising the subordinates.
Key Responsibilities:
• Preparation of the monthly finance report and other required documents as per requirement of partner organization and submit on 25th of every month.
• Supporting in the preparation of periodic plans, monthly/annual budget, Quarterly Budget re-forecast and budget revision for the partnership program as required.
• Preparation of required vouchers and maintenance of books of account on regular basis. SCI requirements for charging codes are strictly compiled with.
• Provide & ensure payments to vendors, staffs and settlement of advance, liabilities & receivables etc. and reconcile with required documents as per compliance on time.
• Ensure petty cash is managed and replenished according to established petty cash level.
• Maintain & safely keep back up data of finance and finance related documents.
• Request for fund for the implementation of Partnership program to partner organization on periodic basis using standard forms and formats as required for the partner organization.
• Ensure timely cash forecasting is done and fund is available for the project.
• Develop and update filing system of the organization.
• Provide & update required financial information to all project staffs regularly.
• Ensure the administration work is smoothly running.
• Responsible for ensuring the HR management system and keep the updated HR documents.
• Responsible for safety, security and maintenance of Asset and keep the related documents updated. Responsible for Inventory Management, store maintenance and keep the updated inventory documents.
• Responsible for Procurement for the project ensuring all the required donor compliances. Value for money is ensured in all procurement.
• Responsible for logistic/supply chain management of office and program. Assist field based program staff to implement planned activities occasionally.
• Prepare and send the updated Asset and Inventory and HR related documents on 7th of every month to partner organization.
• Carry out the daily routine work of the organization as per the prior approval of the Project coordinator.
Required Education & Experience:
• Bachelor degree in Management (Master is preferred) Accountancy/Financial Management or the equivalent.
• At least 2 years of experience in Administration or Account or Finance, preferably in development cooperation or NGOs.
• Candidate having work experience in accounting software and FAMAS accounting knowledge is highly preferred.
• Strong written and spoken English and Nepali language skills.
• Basic computing skills with experience in word processing, Excel sheet, Power Point, Email and Internet.
• Good interpersonal and communication skills
• Ability to work accurately with close attention to detail, and to meet deadlines.
• Ability to keep sensitive information confidential.
• Knowledge in managed outgoing and incoming mail/letter
• Having valid driving license and personal bike.
Position: MEAL Officer
Required Number of Position: 1
Position summary:
The objective of post holder is to execute MEAL system in all programs funded by Save the Children, provide technical support in program quality control, program planning, capacity building of program staffs in MEAL function and setting up accountability mechanism in PNGO including documentation of program/project’s interventions.
Ensure smooth functioning of MEAL system in program, conduct monthly quality monitoring (70%) in line with quality benchmark, prepare quality monitoring report, share community sharing tools and conduct output monitoring. Similarly provide necessary data to the program team to finalize project report, prepare case studies/success stories/good practices for program/project. The position holder will ensure smooth functioning of CFM system, update action plan tracker and Complain Feedback Mechanism (CFM), update MEAL OPMIS, and program database.
Key Responsibility:
MONITORING
• Support/assist program/project team in developing M&E plan and Indicator tracking table
• Technically support program/project team in developing monitoring checklist and tools.
• Lead and support to program team to conduct the QBM orientation to field staff
• Conduct quality monitoring against quality benchmark in monthly basis, prepare and share monitoring visit reports based on findings and develop action plan jointly with program team.
• Conduct quarterly output tracking (Variance analysis, source verification & Progress of outputs), prepare a brief report and share with concerned program team.
• Verify data with source, hard copy and OPMIS
• Lead to update the action plan tracker in OPMIS and provide the follow up information to program team on timely basis to close out the QBM findings.
• Keep track of total reach figure on regular basis
EVALUATION
• Support program team/consultants/evaluation team during field visits.
• Support program/project team during baseline, mid-term evaluation, situation analysis and database reporting.
• Support in logistic arrangement for evaluation team during field visits.
ACCOUNTABILITY
• Ensure that all staffs of the organization fully understand and promote accountability in general and to children through training, orientation, and coaching.
• Establish an effective functional system for complaints/ feedback handling and response mechanisms at organization.
• Ensure the toll-free number is maintain and functional properly and response to beneficiaries on time.
• Lead and support to conduct the accountability orientation to beneficiaries during the program implementation.
• Ensure community sharing tools are used properly (MEAL’s information, master flex print, radio jingles, toll free number and objectives of the activity/ project) with the beneficiaries.
• Ensure that the complaints/ feedback mechanism issues are addressed on time.
• Ensure the complaints and feedbacks have been successfully and timely updated in the OPMIS.
• Perform regular trend analysis (of various variables present in the CFM recording form) of complaints/ feedbacks at PNGO level and share it with program team and board members during the monthly staff meeting.
• Conduct preliminary verification and prepare preliminary report in case of serious nature of complaints filed from beneficiaries/ communities in coordination with CFM committee
LEARNING & DOCUMENTATION
• Support/facilitate to implement learning agenda to generate learning/evidences
• Document all the learning’s in learning log sheet
• Conduct debriefing session among all staff about learning in all staff meeting and develop an action plan following the learning log sheet
• Support program team to incorporate key learning’s in upcoming plan and intervention (Generated through CFM and Action plan tracker)
• Share the progress of leaning in each month during all staff meeting
• Support to keep the total reach data in provided tools and template.
Required Education & Experience:
• Bachelor’s degree (in Social Science Human Rights, Law, BBS, any other related qualification) with 3 years of relevant work experience. Masters preferred..
• Having valid driving license along with personal bike.
• Able to develop annual plan, execute, monitor and evaluate.
• Can speak and write English and Nepali and able to prepare report in both languages.
• Aware and familiar with local language.
• Computer knowledge (word, excel, power point,) and strong in email or internet.
Ability to work under pressure and within the tight timeframe
Interested candidates aged 18+ are encouraged to apply with their current CV and application letter to the email address [email protected] clearly mentioning the position applying in the subject line addressing to The Human Resource Department, Rural Women Upliftment Association (RWUA), Sarlahi or submit the hard copy to Rural Women Upliftment Association (RWUA), Haripur Municipality-2, Sarlahi within 27 January 2022 by 5:00 PM.
Only shortlisted candidates will be contacted for further selection process. No telephone inquiries will be entertained, and any inappropriate recommendation might automatically disqualify the candidate from further processing. RWUA respects child rights and strictly follows the child safeguarding policy of the organization. RWUA is an equal opportunities employer and strictly follows the merit-based selection. Qualified female candidates or those from disadvantaged communities and local people with best-fit qualification and competencies are strongly encouraged to apply.
RWUA reserves right to qualify/disqualify applications in any case.
